Dropping/Withdrawing From A Course

New Drop/ Refund Policy for DACC Courses: If the student drops before completing 10% of the total class, tuition and course fees paid or payable will be refunded. After 10% of the total class is completed, no refund will be issued. During the semester, because of holidays, the drop date could land on a Saturday or Sunday. If that happens, students or faculty can only drop the class on the DACC Self Service Portal since DACC offices are closed.

Students should always check with Financial Aid and their Counselor before dropping from a class to determine the impact.

Please remember that it is the student’s responsibility to drop themselves from any classes through the Self-Service card in myDACC or through the Admissions and Counseling offices.

Students may officially withdraw from their courses with a W grade up through the 75% point of the course. It is the student's responsibility to know the dates. Dates for each semester will be posted at the Admissions Office and all around campus. During the semester, because of holidays, the withdraw date could land on a Saturday or Sunday. If that happens, students or faculty can only withdraw the class on the DACC Self Service Portal since DACC offices are closed.

Students should always check with Financial Aid and their Counselor before withdrawing from a class to determine the impact.

The deadline is based on the class start and end dates. Please note, refunds are NOT given for withdrawals.

Please remember that it is the student’s responsibility to withdraw themselves from any classes through the Self-Service card in myDACC or through the Admissions and Counseling offices.

Dates for the Spring 2025 Semester (In chronological order by start date)

*4 Week Winter Session: The winter session is normally three weeks long. Due to the holidays and two IT scheduled maintenance days in which the system will be shut down.

Please remember that it is the student’s responsibility to drop or withdraw himself or herself from classes. No exceptions will be made after the posted dates.

The refund period is prior to the first day the class meets or if the student drops before completing 10% of the total class. If a student officially drops from a class during the refund period a 100% refund will be issued.

The exception to this policy is when the Department of Education's Federal Refund Policy must be applied to those students whose costs are paid by student financial aid funding.

State and/or Accrediting Agency Refund Rule

The State of Illinois has not established a mandated refunding rule for community colleges. The Higher Learning Commission as an accrediting agency has not established a refund rule.

Federal Refund Rule (Return of Title IV Funds)

The Department of Education mandates that unearned federal financial aid funds are returned to the specific programs if a a student withdraws from a semester. The amount of the refund is determined by the days of the semester that the student was in attendance versus the remaining days (after withdrawal) until the semester ends. Students are notified by mail of their debt to the Department of Education. This debt must be paid in a timely manner in order for the student to receive future financial aid.

Attendance & Leave of Absence

Attendance in class is a key factor of success in college. To maximize the probability of academic success, students are expected to attend all classes and scheduled laboratories for the courses in which they have enrolled, including their online courses. Each DACC faculty member establishes attendance guidelines in the course syllabus. Students are responsible for knowing and adhering to those guidelines. The College does make two exceptions to the individual attendance policies: 1) Military Leave and; 2) Religious Observances (policies noted below).

Attendance exceptions may also be made by the course instructor. It is each student's responsibility to become familiar with the attendance expectations of the instructor during the first week of class. Students are also responsible for all class content and assignments missed due to the absence. Course absences may result in reduction of grade, drop for non-attendance, or withdrawal of the student from the course.

Students who do not feel they can meet the attendance expectations for the course should drop during the first week of class. See the School Refund Policy. An instructor may drop/withdraw students for excessive course absences.

DACC does not have a Leave of Absence policy. Students should consider classroom attendance policies, the College’s drop/refund and withdrawal policies (advised by Admissions/ Registration & Advisement), and the Title IV return of funds policy (advised by the Financial Aid Office).

Military Leave

Danville Area Community College acknowledges and appreciates the important contributions of our students who have served or are currently serving in our military. In accordance with Illinois Statute (330 ILCS 60/5.2), students who are called to active military service have the right to receive a refund of tuition and fees applicable to their registration when called to duty for a period of 7 or more consecutive days.

Military Leave is specifically for students who are enrolled in DACC classes and who are members of the National Guard, Reserves, or active duty United States military that have been called to serve with their military units. In order to support these students, DACC pledges to make every effort to provide reasonable accommodations for students who must drop/withdraw or be absent from class due to military obligations. Students should see the Registrar in Admissions & Records (Vermilion Hall) to review their military leave options.

University Religious Observances Act Policy

Danville Area Community College recognizes and respects the broad diversity of religious beliefs and practices of its students in accordance with the University Religious Observances Act (110 ILCS 110/1.5). Please note, “religious observance” or “religious practice” includes all aspects of religious observance and practice, as well as belief. Illinois’ Public Act 110 ILCS 110/1.5 states the following:

Sec. 1.5 Absence of student due to religious beliefs. (a) In this Section, “institution of higher learning” has the meaning ascribed to that term in the Higher Education Student Assistance Act. (b) Any student in an institution of higher learning, other than a religious or denominational institution of higher learning, who is unable, because of his or her religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be excused from any such examination, study, or work requirement and shall be provided with an opportunity to make up the examination, study, or work requirement that he or she may have missed because of such absence on a particular day; provided that the student notifies the faculty member or instructor well in advance of any anticipated absence or a pending conflict between a scheduled class and the religious observance and provided that the make-up examination, study, or work does not create an unreasonable burden upon the institution. No fees of any kind shall be charged by the institution for making available to the student such an opportunity. No adverse or prejudicial effects shall result to any student because of his or her availing himself or herself of the provisions of this Section. (c) A copy of this Section shall be published by each institution of higher learning in the catalog of the institution containing the list of available courses.

DACC faculty and administrative personnel require 5 (five) calendar days of advance notice from students of upcoming religious observance absences to ensure the timeliness of the required actions.

Students may contact the Dean of Student Services (Lincoln Hall, Room 104) in the event that reasonable accommodations have not been made in accordance with this policy. The Dean will work with the faculty member and appropriate academic administrators to work toward a reasonable accommodation for religious observance.