Policies & Procedures

Policies & Procedures

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4056.0  Vacation - Administrative and Professional Personnel

Administrators and Professional Personnel serving under a twelve-month contract shall be entitled to a vacation allowance equal to sixteen (16) working days per fiscal year, which shall accrue at 1.33 days for each full month worked. *Vacation leave shall be prorated for contracts and agreements not originally effective on July 1 of each year. *Administrators completing 20 years of continuous full time employment by June 30 of each fiscal year shall be entitled to a vacation allowance equal to twenty (20) working days per fiscal year, which shall accrue at 1.67 days for each full month worked.

When the College is closed between Christmas Day and New Year's Day, those days off shall not be considered as vacation days and are not deducted or included in the annual total and do not require supervisory approval unless the employee has been scheduled to work.

If an Administrator or Professional Personnel employee is required by the employer to work during the Christmas vacation period, such employee shall earn one floating holiday for each eight (8) hour day actually worked during this period. Furthermore, if said employee works only part of a work day during this period, said employee shall earn a proportionate part of a floating holiday equal to the amount of the work day worked by the employee during this Christmas vacation period.

Employees may accumulate a maximum of thirty (30) days at the end of the fiscal year under the provision of this procedure and may be paid for the number of accumulated, unused and earned vacation days at the time of their termination.

Employees must obtain supervisory approval prior to the use of vacation leave and before work assignments begin.

Vacation leave may be taken by non-probationary employees anytime during the year with approval of the immediate supervisor.

Procedure

Supervisory approval may be granted in one of two ways:

  1. Employee completing and supervisor approving written Request for Leave/Report of Absence form.
  2. In the event of an emergency, employee contacting and receiving verbal supervisory approval and completing the written Request for Leave/Report of Absence form upon return to work.

Vacation leave may not be taken in increments of less than one-half day.

Adopted: 7-28-92
Revised: 3-23-93; 11-11-97; 1-28-03; 6-24-08