Policies & Procedures

Policies & Procedures

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4012.0  Cancelling Classes/Closing the College for Emergencies (including inclement weather)

Procedures for cancelling classes or closing the College for emergencies (including inclement weather) are set forth in the procedure below.

DACC Emergency Class Cancellation/Closing/Delay Procedures

In the event of an emergency or severe weather conditions, every attempt will be made to post cancellation/closing announcements to the DACC website (https://www.dacc.edu), DACC employee and student email accounts, the DACC main switchboard (217-443-3222), and the Emergency Text Message Alert System** before 6 am. These media are the official channels utilized by Danville Area Community College to communicate with employees and students.

Any employee or student who lacks access to at least one of these channels should make alternate communication arrangements with friends or supervisors.

The decision to CLOSE THE COLLEGE or DELAY START should be made before 5:30 am whenever possible. Notification should proceed as follows:

  • The Vice President of Administrative Services, upon receiving a report about parking lot/sidewalk conditions from his/her staff, will notify the College President who will consult with the Executive Vice President of Instruction to make a closing decision prior to 5:00 am. The Executive Director of College Relations will monitor local media and be in touch with the VVEDS Director to provide information to the President regarding area K-12 closings.
  • The College President will notify the Executive Director of College Relations and the Executive Assistant to the President/Secretary to the Board no later than 5:30 am.
  • The Executive Director of College Relations will notify the web master and the Director of Child Care and send an email to all students and staff; the Vice President of Administrative Services will send a Text Alert Message to all enrollees (staff & students) and change the main College switchboard message; the web master will put a Closing notice on the website; the Executive Assistant to the President/Secretary to the Board will notify the Board Chair by 6:00 am.
  • The Executive Director of College Relations will then notify local media and post a closing message on College-maintained social media sites; the Vice President of Administrative Services will notify Campus Security to post signs in all building entries and to monitor the main College entrance before 6:30 am.

In the event of an emergency or severe weather conditions resulting in a facility closure, an announcement will be posted that, “DACC is CLOSED” and students and employees need not report to campus. If it is determined that snow removal and road conditions will permit safe travel later in the day, the College will announce a DELAYED START and will state a specific time that employees and students should report and classes should resume. If, in the case of a DELAYED START, an employee is unable to report for work or a student cannot attend classes, he or she should contact his or her supervisor or instructor to arrange leave. In the event that weather necessitates “DACC is CLOSED” after the school day begins, all students and non-essential employees may go home.

There are some personnel who by the nature of their position will be working when classes are DELAYED and/or the College is CLOSED. These essential personnel will be notified by their Supervisor.

**Please note that users must enroll with the text message alert system each August: who have a cell number on file in Colleague are automatically enrolled each August and must opt out to avoid receiving these messages. If your cell number is not on file, you may enroll on your own at: https://www.campusalerts.com/danvilleareacollege/

While the College works diligently with local broadcast media to provide accurate and timely information, there exists a possibility for miscommunication or delay via third party. Notice will be given to select area broadcast media (noted below*) and will be posted on the College-managed FaceBook (Danville Area Community College and/or Dacc Danville) and Twitter (@DanvilleAreaCC) pages; however, none of these are official College communication channels. Messages received through these media should be confirmed via the official communication channels listed above.

*Select Area Media:

Radio
(FM) WDNL 102, WIXY 100.3, WLRW 94.5, K-Rock 94.9, WKZS 103.1
(AM) WDAN 1490, WITY 980

TV
WCIA-Channel 3, WICD-Channel 15, WTHI-Channel 10-Terre Haute

Adopted: 7-28-92
Revised: 1-28-03; 4-26-11; 12-14-17