Policies & Procedures

Policies & Procedures

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4001.2  Additional Education

Danville Area Community College wishes to encourage its employees to continue to improve their knowledge and skills. The College will provide for that opportunity subject to the following provisions.

Tuition Waiver

Full-time employees are eligible to enroll and have the standard in-district tuition rate, technology/activity fees, and course fees waived for any Danville Area Community College credit course for which they are qualified. Continuing part-time employees are eligible to enroll and have the standard in-district tuition rate, technology/activity fees, and course fees waived up to six (6) credit hours per semester. Part-time faculty who are teaching at least three credit hours are eligible to enroll and have the standard in-district tuition rate, technology/activity fees, and course fees waived up to six (6) credit hours per semester during the semester in which the part-time faculty member is teaching.  As part of the College Wellness program, full-time and continuing part-time employees are eligible to have the Fitness Center and Group Fitness continuing education course fees waived. Retirees are also eligible to have the Fitness Center and Group Fitness tuition and fees waived. Some courses carry higher tuition rates but tuition waivers for those courses are limited to the standard in-district tuition rate. Additional costs such as books, IncludEd fees, etc. are not eligible for tuition waivers.

A spouse and dependents of full-time employees are eligible to enroll and have the standard in-district tuition rate waived for any Danville Area Community College credit course for which they are qualified. A dependent child is defined as the natural or adopted child of the employee or the employee's spouse and 26 years of age or under. Course fees are NOT waived for dependents. Where courses carry higher tuition rates, tuition waivers for those courses are limited to the standard in-district tuition rate. Additional costs such as books, IncludEd, fees, etc. are not eligible for tuition waivers.

In the event of the death of a full-time employee, the employee’s spouse and/or dependents are eligible to enroll and have the standard in-district tuition waived for any DACC credit course for which they are qualified. This benefit may continue for up to three (3) academic years following the death of the employee. Additional costs such as books, IncludEd fees, etc. are not eligible for tuition waivers.

Tuition waiver forms, which are available in the Human Resources Office and on the DACC website, must be completed before the class begins.

Degree credit classes taken through the Corporate and Continuing Education Department are eligible for tuition waiver at the discretion of the Executive Vice President for Instruction and Student Services.

The Tractor/Trailer Driver Training and CDL programs are not eligible for tuition waivers.

Tuition Reimbursement

Full-time employees may request consideration for remuneration of tuition expenses at an accredited four-year institution for classes not available through Danville Area Community College.  Expenses will be figured per semester credit hour and reimbursed up to a maximum rate as established in Procedures. Prior approval by the respective supervisor and the Director, Human Resources, and evidence of successful completion are required. Tuition reimbursement forms must be completed prior to the beginning of the class and are available in the Human Resources office and on the DACC website.

Effective July 1, 1982, College reimbursement will not be granted for additional training or credits earned which qualifies the faculty member for a new assignment or position.

No reimbursement will be provided for credit or training which is obtained at College expense or which conflicts with a day of service, as defined by Board Policy 4013.

Full-time faculty members who meet the requirements for salary range advancement will be granted a salary increase subject to deduction or repayment, whichever applies, at the current educational reimbursement rate, for any college reimbursement received since October 1, 1979, and thereafter. See also Board Policy #4051.

Procedure

The maximum credit hour tuition reimbursement $200.00 per semester credit hour effective January 1, 2015.  Quarter credit hour will be equated to semester credit hour. 

Other Education

Participation in pre-approved seminars, workshops, or training sessions for instructors teaching in vocational/technical programs will be equated on the basis of one (1) semester credit hour for each fifteen (15) contact hours. To be approved, these seminars, workshops, or training sessions must cover subject matter not normally available in regular university courses.

In the case of pre-approved seminars, workshops, or training sessions related to a faculty member's current assignment or anticipated assignment, satisfactory written evidence of successful completion verified by the presenter(s) of the seminars, workshops or training sessions must be submitted within ninety (90) days of completion to the Executive Vice President for Instruction and Student Services for final consideration.

Adopted: 7-28-92
Revised: 8-31-94; 6-25-96; 3-26-02; 10-28-03; 11-15-05; 8-21-07; 8-24-10; 9-20-12; 2-9-15 (Procedure Only); 10-27-15; 3-28-17; 9-28-17; 11-16-17; 12-19-19

3025.0  Tuition Waivers

7-County Indiana Area

Tuition for out-of-state Indiana students residing within a specially designated 7 county area (counties include: Vermillion, Parke, Fountain, Warren, Tippecanoe, Benton and Montgomery) shall be waived so that the amount charged is equal to 150% of the in-district tuition rate. All fees are excluded from this waiver (technology/activity fees, on-line fees, course fees, includED fees, etc.) and will be charged at 100% as applicable.

Out of State

In accordance with Section 6-4 of the Illinois Community College Act [110 ILCS 805/6-4] the College may charge in-district tuition to a student who is an out-of-state resident but who is employed for at least 35 hours per week by an entity located in the district or is enrolled in a course that is being provided under terms of a contract for services between the employing entity and the College.

For dependents of those individuals, tuition shall be waived so that the amount charged is the in-district tuition rate.

Senior Citizens

Tuition for credit courses is waived for in-district students age 60 or older. The waiver does not include technology/activity fees, course fees. Offerings of Corporate and Community Education are exempted from this provision as are all noncredit courses.

Dual Credit

Illinois and Indiana high school students who are enrolled in a dual credit course taught either at DACC or on-line (excluding College Express and Middle College) will be charged 50% of the combined in-district per-credit tuition and per-credit technology and activity fee. Students who are eligible for free-and-reduced lunch will be charged 25% of this combined rate. In addition, the on-line course fee is waived. However, students continue to be financially responsible for any special course fees, course materials and a $25 per credit hour transcript fee.

All tuition and fees for Illinois high school students who are enrolled in a dual credit course taught at the high school by a high school instructor shall be waived at 100%.For Indiana students who are enrolled in a dual credit course taught at the high school by a high school instructor, tuition, technology/activity and course fees will be waived, but a $25 per credit hour transcript fee will be assessed.

College Express

High schools will be charged 50% of the in-district tuition rate for high school students who are enrolled in a College Express course resulting in a waiver of 50% of the in-district tuition rate. All fees are excluded from this waiver (technology/activity fees, course fees, etc.) and will be charged at 100% as applicable.

Middle College

Middle College program graduates are eligible to receive a one-time $1,000 waiver that covers tuition, fees and required books and materials. This waiver must be utilized within one year of graduation from the Middle College program and may be used towards credit courses only.

Bonus Courses

Full-time students enrolled in 12 or more credit hours (without the bonus course) may take 1 additional course from the applicable bonus course options for that applicable semester and the advertised waiver will be applied toward the bonus course’s tuition and fees. Students must maintain full-time status “without the bonus course” and if the student drops below full-time during the refund period, the waiver will be forfeited. Bonus courses cannot put the student into 20+ credit hours without special permission from the Dean of Student Services. This waiver is for tuition, technology/activity fees and course fees only. Students are still financially responsible for books, includED fees, course materials, etc. at 100%. Benefits may be restricted for students with other waivers.

Adult Education Courses

All tuition and fees for adult education courses shall be waived at 100%.

Athletics

Athletic waivers may be offered to athletes at the discretion of the applicable head coach, with approval by the Athletic Director. Waivers must follow NJCAA rules and requirements. While the NJCAA allows a maximum number of waivers for each sport, DACC will allow waivers by sport as follows:

Sport DACC Tuition Waivers NJCAA Div II Maximum
Men's Basketball 13 15
Women's Basketball 13 15
Men's Baseball 18 24
Women's Softball 18 24
Men's Cross Country 7 10
Women's Cross Country 7 10
Mens's Golf 6 8
Women's Golf 6 8
Total 88 114

In order to increase the number of graduates from high schools within District 507 who attend DACC, all tuition and fees for athletic-scholarship recipients who are eligible for in-district tuition rates and have graduated from an in-district high school will be waived. Out-of-district athletic scholarship recipients will be eligible for a tuition waiver.

For all second year students receiving athletic scholarships, tuition and all fees will be waived for student-athletes under the following conditions:

  • Full-time attendance at DACC the previous year and participation as a scholarship athlete.
  • Completion of at least 24 academic credits in accordance with NJCAA definition.
  • A minimum Grade Point Average of 3.0 and be in good standing in accordance with NJCAA definition.
  • Recommendation for eligibility for this waiver by both the Athletic Director and by the Executive Vice President of Instruction and Student Services.

Cheerleading Squad and Music Ensembles

All tuition and fees for members of the Cheerleading Squad and Music Ensembles who are eligible for in-district tuition rates and have graduated from an in-district high school will be waived for the spring semester. Out-of-district members of the Cheerleading Squad and Music Ensembles will be eligible for a tuition waiver.

For second year members of the Cheerleading Squad and Music Ensembles, students will be required to be full-time (12 or more credits per semester), full-tuition-and-fees paying students during the Fall semester, and maintain a 3.0 GPA (according to NJCAA standards) in order to receive the Spring semester waiver. Students will be eligible for this waiver for no more than two (2) years.

The maximum number of annual waivers for the Cheerleading Squad is twelve (12). In order for the cheerleaders to earn the waiver of tuition and fees, cheerleaders will need to continue to meet the performance conditions currently prescribed by the coach, which includes representing DACC at parades and performances during men’s home basketball games. During divisional games that DACC hosts in which the men’s and women’s teams are both playing, the cheerleaders would be obligated to perform during the second half of the women’s game and all or part of the men’s game.

The maximum number of annual waivers for the Music Ensembles is thirty (30). During the Fall, under the Music Ensembles’ Director(s), Music Ensembles members would audition and, pending acceptance, attend rehearsals. During the Spring semester, up to 30 students selected for the ensembles would be eligible for last-dollar tuition and fee waivers.

To fulfill their obligation as members of the Music Ensembles, members would be responsible for providing a minimum of five performance blocks during the course of the Spring semester. The nature of these blocks will vary, based on the performer’s talent and will be determined at the sole discretion of the Ensembles’ Director(s). Any of the following may qualify as a single performance block:

  • Pep Band for a Saturday home basketball game (both men’s and women’s games)
  • Pep Band for DACC (men’s and women’s) home basketball game vs. Parkland
  • Pep Band for three (same day) NJCAA Championship Tournament games
  • Concert Instrumental Ensemble performance
  • College Singers performance or any performance by a DACC choral ensemble
  • Orchestral support for a DACC musical
  • DACC Commencement
  • Other special-event performance
Theatre Practicum

In order to increase participation in theatrical performances, students participating in a theatrical production and enrolling in SPCH-147 “Theatre Performance Practicum” (1.0 credit hour) will receive a tuition and fee waiver for that course for the applicable semester.

Engineering Waiver

In order to increase enrollment in the Engineering Program in a fashion that does not negatively affect completion, incoming engineering students who identify themselves as engineering students AND who pass MATH120 with a B or higher, will receive a tuition waiver for MATH130 and PHYS106.

Tuition waivers for MATH130 and PHYS106 (9 hours) would be enough savings to attract students to our transfer program, while requiring successful completion of MATH120 guarantees that high performing students are receiving the benefit and thus likely to complete the program. MATH120 and PHYS106 are traditionally the challenging pre-requisite courses for the engineering program. Students who successfully complete these two courses are likely to complete the program ensuring dollars earned for the second year of the program.

eSports Waivers

All tuition and fees for student team coaches of eSports who are eligible for in-district tuition rates and have graduated from an in-district high school will be waived for the semester immediately following the first semester of full-time status enrollment. Out-of-district team coaches of the eSports team will be eligible for a tuition waiver.

For second year student team coaches of the eSports team, students will be required to be full-time (12 or more credits per semester), full-tuition-and-fees paying students during the previous semester, and maintain a 3.0 GPA in order to receive the following semester waiver. Students will be eligible for this waiver for no more than two (2) semesters.

The maximum number of annual waivers for the eSports team is four (4). In order for the student team coaches to earn the waiver of tuition and fees, student team coaches will need to continue to meet the performance conditions currently prescribed by the eSports director, which includes representing DACC in gaming competitions and following the eSports Code of Conduct.

Employees and Employee Dependents (Board Policy 4001.2)

Full-time employees are eligible to enroll and have the standard in-district tuition rate, technology/activity fees, and course fees waived for any Danville Area Community College credit course for which they are qualified. Continuing part-time employees are eligible to enroll and have the standard in-district tuition rate, technology/activity fees, and course fees waived up to six (6) credit hours per semester. Part-time faculty who are teaching at least three credit hours are eligible to enroll and have the standard in-district tuition rate, technology/activity fees, and course fees waived up to six (6) credit hours per semester during the semester in which the part-time faculty member is teaching. As part of the College Wellness program, full-time and continuing part-time employees are eligible to have the Fitness Center and Group Fitness continuing education course fees waived. Retirees are also eligible to have the Fitness Center and Group Fitness tuition and fees waived. Some courses carry higher tuition rates but tuition waivers for those courses are limited to the standard in-district tuition rate. Additional costs such as books, IncludEd fees, etc. are not eligible for tuition waivers.

A spouse and dependents of full-time employees are eligible to enroll and have the standard in-district tuition rate waived for any Danville Area Community College credit course for which they are qualified. A dependent child is defined as the natural or adopted child of the employee or the employee's spouse and 26 years of age or under. Course fees are NOT waived for dependents. Where courses carry higher tuition rates, tuition waivers for those courses are limited to the standard in-district tuition rate. Additional costs such as books, IncludEd, fees, etc. are not eligible for tuition waivers.

In the event of the death of a full-time employee, the employee’s spouse and/or dependents are eligible to enroll and have the standard in-district tuition waived for any DACC credit course for which they are qualified. This benefit may continue for up to three (3) academic years following the death of the employee. Additional costs such as books, IncludEd fees, etc. are not eligible for tuition waivers.

Tuition waiver forms, which are available in the Human Resources Office and on the DACC website, must be completed before the class begins.

Degree credit classes taken through the Corporate and Continuing Education Department are eligible for tuition waiver at the discretion of the Executive Vice President for Instruction and Student Services.

The Tractor/Trailer Driver Training and CDL programs are not eligible for tuition waivers.

Adopted: 3-15-18
Revised: 6-28-18; 7-19-18; 9-27-18; 12-18-18; 9-26-19; 12-19-19; 2-27-20