A record of all matters considered by the Board and actions taken by it shall be kept by the Secretary and entered in the Minutes of the Board. The Minutes shall include each motion, the name of the Trustee making the motion, the name of the seconder, and the vote. A member voting against a motion may, upon request at the time of voting, state his reasons and have them recorded in the Minutes. The Board Minutes shall be approved at the next regular meeting of the Board and signed by the Chairman and Secretary or duly authorized representatives.

Minutes of regular, adjourned, and special meetings shall be distributed to members of the Board and such other persons as the Board may designate. The official Minutes of meetings of the Board are public record and shall be open to inspection by any citizen of Community College District No. 507. They shall be kept on file by the Board Secretary at the College as a permanent record of the official actions of the Board of Trustees.

Minutes of meetings closed to the public will be reviewed by the Board in May and November each year for the purpose of determining which minutes shall remain confidential. Those minutes determined no longer confidential will be made public. The Board Chairman will announce which Closed Session minutes, if any, are being open to public view.