Higher Education Emergency Relief Fund III, American Recovery Plan (ARP)

Higher Education Emergency Relief Fund III, American Recovery Plan (ARP)

On March 11, 2021, President Biden signed the American Rescue Plan Act of 2021 (ARP) (Pub. L. 117-2). The ARP appropriated approximately $39.6 billion for the Higher Education Emergency Relief Fund (HEERF) and represents the third stream of funding appropriated for HEERF to prevent, prepare for, and respond to coronavirus. Taken together, the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) (Pub. L. 116–136), the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA) (Pub. L. 116-260), and the ARP represent HEERF I, HEERF II, and HEERF III, respectively.

Danville Area Community College ARP Act, HEERF III Information

The DACC HEERF Team was assigned to distribute additional HEERF III funds to eligible students in accordance with fund guidance and recommendations.

Student eligibility: Unlike HEERF I, schools are now required to prioritize grants to students demonstrating exceptional financial need, such as those who receive Federal Pell Grants, when awarding HEERF II and HEERF III grants. Students do not have to be eligible for or to receive Federal Pell Grants in order to receive these HEERF funds. That is merely a suggestion for one place you can choose to start when awarding HEERF grants. Also, there is no requirement to award a certain percentage of HEERF II or HEERF III grants to Pell-eligible students.

Process (Fall 2021):

DACC Defined Exceptional Need Priority groups for students who were enrolled March 13, 2020 or after: Priority Group One- All students who were in 2021/22 Pell eligible (even if Pell was not awarded) Priority Group Two- 2021/22 FAFSA completers who were not Pell eligible but demonstrated an Expected Family Contribution (EFC) of below 19778 which is DACC’s highest Cost of Attendance (COA). Priority Group Three - Non-FAFSA Completers enrolled in Adult Education NURS courses for the CNA program, CDL Students, C&CE Short-term programs of Phlebotomy, EMT & Pharm Tech. and our International students.

A target date of Oct 1 was established to determine the eligible headcount. The amount that each award was based on eligible headcount. A distribution date with checks being mailed was established of approximately OCT 8, 2021.

The final numbers resulted in 1117 eligible recipients. Of these; 531 Pell were eligible, 120 additional FAFSA completers whose COA was below maximum at DACC and 466 Non-FAFSA but who demonstrated exceptional need. Fund amounts were based on enrollment status with those that were Pell eligible or EFC below COA receiving a Bonus amount. Funds were distributed as follows:

Enrollment Status at Awarding Headcount Dollars Each Individual Award Comments
Full - time 632 $284,400.00 $450.00 .
Quarter - time 164 $65,600.00 $400.00  
Half - time 185 $64,750.00 $350.00  
Less Than Half - time 136 $40,800.00 $300.00  
Bonus Award 651 $86,664.00 $58.45 or $150.00 Pell Eligible = 531 @$150.00 and EFC < COA = 120 @ $58.45
  Unduplicated Headcount = 1,117 Total = $542,214.00    

Students were notified by email to expect the ARP check in a few days and to ensure they had the correct address on file in our Records office. A cover letter explaining what the funds were and their usage was also provided with the check in the mailings. What follows are samples of these correspondences:

Sample Email to students prior to check mailing:

During these unprecedented and challenging times, DACC is pleased to extend emergency cash funds to you through the Higher Education Emergency Relief Fund authorized by the American Recovery Plan (ARP). Based on the Department of Education's most recent guidelines, DACC has developed a system to identify students who demonstrate significant need and who meet the predetermined eligibility requirements.

You have been identified as an eligible student. The College will base the funding level on the number of credit hours you are enrolled in for the Fall 2021 term. The funds are to be used to cover expenses that you might have due to attending college during the COVID-19 crisis such as food, housing, course materials, technology, health care, childcare, and/or general semester expenses.

The College will mail the funds to the address you have on file in the next 10 business days. If your address has changed, please contact the Admissions/Registration office at 217-443-8800 or admissions@dacc.edu immediately.

Sample Letter enclosed with check:

Dear Student,

During these unprecedented and challenging times, DACC is pleased to extend emergency cash funds to you through the Higher Education Emergency Relief Fund authorized by the American Recovery Plan (ARP). Based on the Department of Education’s most recent guidelines, DACC has developed a system to identify students who demonstrate significant need and who meet the predetermined eligibility requirements.

You have been identified as an eligible student. The College has based the funding level on the number of credit hours you are enrolled in for the Fall 2021 term. The funds are to be used to cover expenses that you might have due to attending college during the COVID-19 crisis such as food, housing, course materials, technology, health care, childcare, and/or general semester expenses.

Enclosed is your check. We do not need a response from you but please cash this check in a timely manner. We do not need receipts as to what you have done with these funds. We do hope they are of some relief in these uncertain times.

Please know that we are here to serve you during these trying times. We know you can do this!

Process (Spring 2022):

DACC Defined Priority Groups as follows. Priority Group One- All students who received Pell Grant for Spring 2022. Priority Group Two - Students who did NOT receive Pell Grant for Spring 2022. Priority Group Three - students who did NOT receive Pell Grant and are enrolled in Adult Education NURS courses for the CNA program, CDL Students, C&CE Short-term programs of Phlebotomy, EMT & Pharm Tech. and our International students.

A target date of February 28, 2022 was established to determine the eligible headcount. The amount that each award was based on eligible headcount. A distribution date with checks being mailed was established of approximately March 11, 2022.

The final numbers resulted in 988 eligible recipients. Of these; 416 received Pell and 572 did not receive Pell. Funds were distributed as follows:

Enrollment Status at Awarding Headcount Dollars Each Individual Award Comments
Full - time 541 $374,575.00 $800 for Pell recipients and $625 for Non-Pell recipients Students who receive Pell get a bonus grant of $175 on top of the base amount.
Quarter - time 123 $81,050.00 $750 for Pell and $575 for Non-Pell  
Half - time 184 $110,775.00 $700 for Pell and $525 for Non-Pell  
Less Than Half - time 140 $72,100.00 $650 for Pell and $475 for Non-Pell  
  Unduplicated Headcount = 988 Total = $638,500.00    

Students were notified by email to expect the ARP check in a few days and to ensure they had the correct address on file in our Records office. A cover letter explaining what the funds were and their usage was also provided with the check in the mailings. What follows are samples of these correspondences:

Sample Email to students prior to check mailing:

During these unprecedented and challenging times, DACC is pleased to extend emergency cash funds to you through the Higher Education Emergency Relief Fund authorized by the American Recovery Plan (ARP). Based on the Department of Education's most recent guidelines, DACC has developed a system to identify students who demonstrate significant need and who meet the predetermined eligibility requirements.

You have been identified as an eligible student. The College will base the funding level on the number of credit hours you are enrolled in for the Spring 2022 term. The funds are to be used to cover expenses that you might have due to attending college during the COVID-19 crisis such as food, housing, course materials, technology, health care, childcare, and/or general semester expenses.

The College will mail the funds to the address you have on file in the next 10 business days. If your address has changed, please contact the Admissions/Registration office at 217-443-8800 or admissions@dacc.edu immediately.

Sample Letter enclosed with check:

Dear Student,

During these unprecedented and challenging times, DACC is pleased to extend emergency cash funds to you through the Higher Education Emergency Relief Fund authorized by the American Recovery Plan (ARP). Based on the Department of Education’s most recent guidelines, DACC has developed a system to identify students who demonstrate significant need and who meet the predetermined eligibility requirements.

You have been identified as an eligible student. The College has based the funding level on the number of credit hours you are enrolled in for the Spring 2022 term. The funds are to be used to cover expenses that you might have due to attending college during the COVID-19 crisis such as food, housing, course materials, technology, health care, childcare, and/or general semester expenses.

Enclosed is your check. We do not need a response from you but please cash this check in a timely manner. We do not need receipts as to what you have done with these funds. We do hope they are of some relief in these uncertain times.

Please know that we are here to serve you during these trying times. We know you can do this!

Process (Fall 2022):

Enrollment Status at Awarding Headcount Dollars Each Individual Award Comments
Full - time 613 $803,800 $1,500 for Pell recipients and $1,175 for Non-Pell recipients Students who receive Pell get a bonus grant of $325 on top of the base amount.
Quarter - time 160 $193,125 $1,400 for Pell and $1,075 for Non-Pell  
Half - time 160 $180,150 $1,300 for Pell and $975 for Non-Pell  
Less Than Half - time 137 $129,625 $1,200 for Pell and $875 for Non-Pell  
  Unduplicated Headcount = 1,070 Total = $1,306,700    

Students were notified by email to expect the ARP check in a few days and to ensure they had the correct address on file in our Records office. A cover letter explaining what the funds were and their usage was also provided with the check in the mailings. What follows are samples of these correspondences:

SAMPLE EMAIL TO STUDENTS PRIOR TO CHECK MAILING:

During these unprecedented and challenging times, DACC is pleased to extend emergency cash funds to you through the Higher Education Emergency Relief Fund authorized by the American Recovery Plan (ARP). Based on the Department of Education's most recent guidelines, DACC has developed a system to identify students who demonstrate significant need and who meet the predetermined eligibility requirements.

You have been identified as an eligible student. The College will base the funding level on the number of credit hours you are enrolled in for the fall 2022 term. The funds are to be used to cover expenses that you might have due to attending college during the COVID-19 crisis such as food, housing, course materials, technology, health care, childcare, and/or general semester expenses.

The College will mail the funds to the address you have on file in the next 10 business days. If your address has changed, please contact the Admissions/Registration office at 217-443-8800 or admissions@dacc.edu immediately.

SAMPLE LETTER ENCLOSED WITH CHECK:

Dear Student,

During these unprecedented and challenging times, DACC is pleased to extend emergency cash funds to you through the Higher Education Emergency Relief Fund authorized by the American Recovery Plan (ARP). Based on the Department of Education’s most recent guidelines, DACC has developed a system to identify students who demonstrate significant need and who meet the predetermined eligibility requirements.

You have been identified as an eligible student. The College has based the funding level on the number of credit hours you are enrolled in for the fall 2022 term. The funds are to be used to cover expenses that you might have due to attending college during the COVID-19 crisis such as food, housing, course materials, technology, health care, childcare, and/or general semester expenses.

Enclosed is your check. We do not need a response from you but please cash this check in a timely manner. We do not need receipts as to what you have done with these funds. We do hope they are of some relief in these uncertain times.